Checklist for Successful Site Inspection for Event

- Maximum Occupancy: Whether invite-only or open-to-public event, knowing legal occupancy is key to the event venue. 

- Preferred Vendors: The site might already have their list of vendors like catering, lighting companies, and equipment rentals. Those will be helpful to know in order to get the total budget and to better prep the venue. 

- Control Room: Inspect the site to see whether it offers the back office where planning crews can remotely work before and during the event. This space is crucial for on-site operations as the event quality depends on the productivity of operations. 

- Kitchen Facility (In Any Kind): Although you might rely on the catering services, informing them beforehand what kind of kitchen facility the site has will be important for catering to go smoothly. 

- Set-up Time: Don't forget to include 30 minutes of set up's and another 30 mintues of packing before and after the event ends, especially if you are renting a venue with hourly rate. 

- Wireless Internet: Especially if the event goes live via broadcasting, you would for sure need to make wi-fi available throughout the venue. 

- Parking Space: VIP's, Vendors, Participants all need their parking spaces especially if the site is suburban area. Make sure that those parking spaces are located close enough to the event venue and the signs should be placed with visibility. 

- Overall Branding: Design element such as the event logo and organization's logo can be visibly distributed through banners, sign boards, flags, on the boards, video displays, screens, and decoration elements for indoors. 

- Late Events: Often the neighborhood can make decisions of the end time of the event due to the noise and traffic jam that it causes. The event needs wisdom to ask around the neighborhood before planning a late night concert. 

For more details or printable checklist, please go to: http://www.ncte.org/library/NCTEFiles/Groups/Affiliates/Conf_Site_Insp_Cklst.pdf

For overall conference/event checklist, please go to: http://www.ncte.org/affiliates/confplanning/checklists