If you are working in a small non-profit or a small business, your time needs to be divided into prioritized tasks, then how much you can concentrate will determine your performance.
Below is easy-to-do, simple steps to create such environment to optimize your concentration.
- Your Desk: Throw off the items that you do not need in regular basis. Less is more in this aspect. All should be gone except regularly used supplies like pens, post-it's, several stationaries. Indispensable equipments like phones and printer should be minimally placed around. Drawers should be designated with specific functions like forms, supplies, and personal.
- Mail: The nature of mails is that it keeps coming! Mails need immediate attention and sorting, otherwise it will clutter your desk space and your minds. Throw away advertisement mails, forward if not yours, and file them in a designated drawers/shelves. The principle goes to e-mails as well. Check often, reply immediately if it does not cost you more than 5-minutes, and sort them in folders.
- Computer: If your desktop and folders look like junkyard where you can barely see the background, it is time to clean up. Your habit should be to determine any new files downloaded or created to be located to appropriate folders or delete ruthlessly if unnecessary to keep. Use fewer methods as possible when it comes to organizing files. Simpler the faster you become.
- Time: Organizing your schedules can save much time. Use calendar tools to schedule your year, month, and weeks. For day-to-day operations, continuously modify, add, remove tasks quickly, which will keep you from being distracted. I'm personally using todo.ly and it has been very effectively managing my office hour.
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