Are you preparing an online conference where you would present materials to your online audience? Here are a few tips to avoid blatant mishaps that often ruins one. You can use this as checklist prior to preparing your web conference.
- No Preparation, Winging in Participation: Remember that it is not only your time but times that are multiplied by number of attendees. If you rely on participations too much, you don't have to be the hosting one. Remember that you are a presenter and not a moderator. If participation is important element in your web conference, do make sure to use video and audio if possible to prevent highly possible distractions. Give agendas of meeting so that your meeting has clear structure. Put out the expected outcome or change that your web conference will bring.
- No Call to Action: What changes you would like to make through your web conferencing? If no call to action, no purpose of spending time. If your webinar or conference can focus on changing attendees' perspective and heart, then the time spent can be said worthwhile.
- Starting Late: This one is obvious but often neglected and causes major quality downfall.
- Bring Back to Agendas: During the meeting, what can happen is one or few participants dominate the conference by pasting lots and lots of their chats. Clear agenda that is set out beforehand helps in here so that you can quickly rally everyone to come back to the original page and discussion, which will determine that your conference will end on set time instead of being dragged endlessly.
- Summarize before ending: Before ending the meeting, remember that participants for sure won't get 100% of what was discussed and decided. Especially with distracting environments, concentration rate is much lower than that of in-person meetings. Make sure you give out bullet points of breakdown at the end so that all know the conclusion and result of the web conference.
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