Personal Assistant Job Description

General Description:

The Personal Assistant is responsible to the Executive of the organization. She/he plays a key role within the organization in serving its vision and mission.

• Assisting the executive in all areas of his work is an integral part of PA's role. The PA will act both on request and pro-actively in that. 
• PA has excellent written and spoken communication skills and you communicate well in English. 
• PA possesses organizational and secretarial capabilities as well as a capable ‘ambassadorial’ attitude. 

Responsibilities:

1. Processing communication (through ordinary mail, email, social media, etc.) as directed by the executive as well as on own initiative. 
2. Developing and maintaining the organization's image and branding, improving the website in close cooperation with the Director of Communications. 
3. Assisting the executive in organizing regional meetings, staff retreats, meetings of working groups and board meetings. 
4. Assisting the executive in organizing gatherings and events. Tasks include: invitations of the event to the membership/guests, liaison with the conference centre and involvement in programme planning meetings, assisting with the preparation of the main programme, guiding volunteers and co-ordination of registrations and financial management, general on-site co-ordination and reports of strategic meetings. 
5. Organizing/keeping the agenda, appointments and travel schedule of the executive. 
6. Assisting in preparing of the organization's strategic year plans, budgets and year evaluations. 
7. Assisting the executive in fundraising, both in making fundraising plans, presenting projects to potential donors and keeping up the communication with donors. 
8. Assisting the GS in the preparation and reporting of the organization's board meetings.