Here are some key principles to go by when you are organizing program schedules for event.
- Plenary session should be scheduled first and then other programs or break-out sessions come next.
- For welcomes, you want to invite the leadership of the organization, city or town official of the event location, and other key event organizers.
- Give enough time for luncheons and dinners. If there is key note speaker giving a speech that time, schedule when the participants are finishing their food and working on their desert and drink.
- Schedule blocks of time and restroom/coffee breaks in between. Normally two sessions in the morning and two sessions in the afternoon work out well.
- Make evening meal atmosphere more social and enjoyable. Giving people time to socialize actually enhances the productivity of networkings.
- If you like to schedule a program that you want a special attention from participants, do not schedule them competing with other programs. Use the special time blocks such as early morning or before dinner to make it open to all participants.
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