X Confirm the date and duration of the event
X Confirm the event participants number (It directly affects the budget)
X Study the audience and customize the programs as much as possible
X Schedule the programs with adequate amount of breaks
X Place event programs onto proper locations in considerations with distance, facility, and its size
X Make sure to confirm that the amount of funding matches the projected budget
X Logistics (Transportation, Dining, and Housing): Make sure that VIP's are separately arranged as needed
X Event safety guards and event signs for security
X Launch a team for prepping venue (Staging, Lighting, and AV)
X Designate parking spaces for attendees, VIP and media
X Branding the event with logo, name tags, online marketings and decorations so that it is thematic and memorable
X Invitations and promotions: If invite-only event, create invitation cards and regularly update the invitees with themed reminders
X Food: Decide whether self-service or catering help
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